For cafés · Roaster sourcing
Find a wholesale coffee roaster that fits your café.
RoastBridge finds a wholesale roaster that can supply your area and what you’re looking for, confirms the fit with them, and introduces you directly. You taste their coffee before you commit to anything. We don’t roast or sell coffee ourselves.
Not sure where to find a wholesale coffee supplier?
Finding the right wholesale coffee roaster takes more than choosing beans you like. The roaster also has to meet your weekly volume, delivery schedule, budget and quality expectations.
Instead of contacting roasters one by one, tell RoastBridge what your café needs. We look for roasters that can supply you, confirm their ability and interest, and arrange a direct introduction, so you can taste samples and compare commercial terms before deciding.
RoastBridge or searching on your own?
| Searching on your own (search, directories, asking around) | RoastBridge | |
|---|---|---|
| Finding options | You build the list yourself | We look for roasters that can supply your area and needs |
| Checking fit | You ask each roaster about delivery, minimums and pricing | We confirm the four checks below before any introduction |
| First contact | You reach out cold | A written, briefed introduction to a roaster who wants the conversation |
| Choice | As many options as you have time to contact | One qualified introduction at a time |
| Cost | Your time | $1,000 per match, paid before the introduction |
Searching yourself costs nothing but time and gives you more options at once. RoastBridge is for cafés that would rather hand that work to someone and start from one roaster that already fits.
Who it’s for
Independent cafés and coffee shops anywhere in the United States that are:
- Opening and choosing their first wholesale roaster.
- Still dialing in their beans and not yet happy with what they serve.
- Happy with their roaster but want a second option, a custom house blend, or a local roaster for fresher deliveries.
What we confirm before an introduction
Every match goes through the same four checks, and nothing is introduced until both sides line up:
- Location: the roaster can supply your area.
- Your need: what you’re looking for, in your own words.
- The roaster’s ability: they confirm they can deliver exactly that.
- Interest: both of you tell us directly that you want the conversation.
As a fit develops we work through the same worksheet with the roaster. Every row is marked confirmed or unknown; an unknown is never assumed to fit.
| Item | What we ask the roaster | Status |
|---|---|---|
| Delivery coverage | Can you deliver or ship to this café, and how often? | Confirmed / unknown |
| Timing | Can you start when the café needs you to? | Confirmed / unknown |
| Minimums and capacity | What is your minimum order, and can you supply the café’s weekly volume? | Confirmed / unknown |
| Products | Do you offer what the café asked for, such as an espresso blend or a custom house blend? | Confirmed / unknown |
| Delivered price | What does the coffee cost per pound once it reaches the café? | Confirmed / unknown |
| Samples | Can you send samples, how quickly, and do they cost anything? | Confirmed / unknown |
What to put in your brief
A few lines is enough. The most useful details are:
- Where the café is, and when you want to start or switch.
- Roughly how much coffee you go through each week.
- What you serve: espresso, filter, cold brew, retail bags.
- Your must-haves, such as a local roaster, a custom house blend, or a particular style of coffee.
- The delivered price you’re aiming for, if you have one.
How it works
- You send a short brief through the form below or by email.
- We find a roaster and confirm the fit with them before their name reaches you.
- We send a written introduction covering who each side is, what was confirmed, and what to discuss first.
- The roaster sends samples directly to you, which most roasters do. We confirm their sample terms with you before the introduction. Tasting is the first thing on the agenda.
- We stay available afterwards, and look for a replacement if the match clearly misses what we agreed. If none is available and you tell us within 30 days of the introduction, your fee is refunded, less any payment-processing fees.
Questions to ask any wholesale roaster
Whether or not we introduce you, these are the questions that decide whether a roaster fits a café:
- Does the coffee suit your menu? Taste it as espresso and with milk if you serve both.
- How fresh is it when it arrives, and how often do they deliver or ship to you?
- What is the minimum order, and what is the delivered price per pound?
- What are the payment terms?
- Do samples cost anything, and how quickly can they send them?
- What support comes with the account, such as barista training or equipment help?
What it costs
Café sourcing is a $1,000 sourcing fee per match, paid upfront, before the introduction. Before you pay, you sign a short one-page agreement with RoastBridge that sets out the fee; it’s separate from your supply deal with the roaster. We don’t charge without that agreement, and a conversation about fit doesn’t create a fee on its own. The roaster also pays RoastBridge a sourcing fee, and we tell you this, along with what was confirmed, before you pay anything.
If we emailed you before November 4, 2026 and said there was nothing to pay upfront, that still applies to you: nothing upfront, and a $500 fee only when you place your first order with the introduced roaster. See the terms.
Coffee, shipping and any charged samples are agreed and paid directly with the roaster. Sample terms depend on the roaster: most send samples, some free and some at a cost, and we tell you which before the introduction.
What we don’t do
- We don’t roast, distribute or sell coffee, and we aren’t party to your supply agreement.
- We don’t guarantee a match, a particular taste, availability or savings.
- We don’t refund a poor fit unless it clearly misses what we agreed, you tell us within 30 days of the introduction, and no reasonable replacement is available. A refund is what you paid minus any payment-processing fees, such as Stripe’s.
The full details are in our terms.